INCIDENT REPORTS An Incident Report Form must be written for all Residence Life policy violations. Incident Reports need to be filled out thoroughly, neatly, accurately, error-free, and in a timely manner. Incident Reports need to be written immediately following the situation.
When completing an Incident Report, the RAs should do so as soon as possible after the incident so that he/she can remember the facts. If it is not possible to do it immediately, some important notes should be written to jog the memory later. It is very important that the description of the situation is stated thoroughly and clearly. The report should include all of the specifics of the incident in objective form. Do not include feelings, or sarcastic remarks. The description should be a factual account of what occurred, and should be as unbiased as possible. Please use complete sentences and type the report. The template for what should be included is built into the Judicial Affairs Management System (J.A.M.S.) web-based incident report system.
Enter your username: SLU EMAIL ADDRESS Enter your password: your normal portal password for all Saint Leo log-ins
TO CREATE A NEW INCIDENT REPORT, select: "Create New Incident Report" then complete the following: · Date & Time of Incident (be as specific as possible) · Incident Type (select "Residence Life") · Location of Incident (choose building, that will create additional drop down(s) for more specific locations) · Additional Location (if the violation "moved" to different locations during your confrontation) · Additional Info (for any other information regarding LOCATION ONLY) · Students Involved (list only alleged violators who are current students) · Other Involved Individual(s) (list alleged violators who are non-students) · Student Witnesses (list students present not violating policy who saw what happened) · Other Witnesses (same as above for non-students) · Were professional staff members notified? (select yes or no) · Responding staff members (click on professional staff who responded, may select more than one) · Incident Description (the detailed report of what happened -note you can & should check spelling) · TO COMPLETE: click "Sumbit"
POORLY WRITTEN REPORTS: EXAMPLE ONE: RA Pat was walking around the building after returning from another incident at approximately 1:00 on Saturday morning. When he came around the corner.He saw something out of the corner of his eye and decided to look furtherHe saw a guy suspiciously walkng in that Building with a joint that he was tyring to disquise. He was rude and uncooperative to the RAs and did not want to get in trouble.. When the security officers and professional staff finally arrived, John adn Susan were busted for smoking pot.
EXAMPLE TWO: While doing a healthy and safety RA James and RA Amy found a toaster pulgged in in room X- 111. The hot pot was not on.
WELL WRITTEN REPORTS EXAMPLE ONE:RAs Pat Jackman and Larry Winters were doing rounds at approximately 1:00 on Saturday morning. RA Pat saw Resident John Simple walking with what looked like a joint (John was holding it to the back side of his left leg-it looked like he was trying to hide it). He was standing right outside of Apartment 7. Resident John was walking with Resident Susan Smith, but Susan was not holding anything. RA Pat detained Residents John and Susan and kept an eye on the joint while RA Larry called the professional staff on-call and Campus Security. Resident John told the RAs that he was in a hurry and needed to leave campus to help a friend (though when the RAs noticed John he was walking away from the parking lot). Resident John told RA Pat that it was just a cigarette and he was walking toward the dumpster to throw it away. RA Pat asked a question about Resident John walking toward his room and Resident John replied that he forgot something in his room and was going to get it before going back out to the dumpster. Resident John then said, "Why are you making such a fucking big deal about this? Why are you guys always after us? We just want to have a good time. Don't you have anything better to do than pick on students? I'll take it off campus." RA Pat talked calmly to Resident John and explained he needed to wait for the professional staff to arrive. Resident John said, "I can't fucking believe you did this- do you hate me? Do you want me to go to jail? You are ruining my life." After more conversation and after Professional Staff Emily arrived, Resident John apologized to the RAs and cooperated with Campus Safety and professional staff when they arrived. Campus Safety Officers Kramer and Foster questioned both residents individually about the joint. Resident John insisted it was a cigarette. Resident Susan admitted it was a joint, she said it was John's but admitted she had "taken one or two hits". Susan started crying. Campus Safety confiscated and tested the joint and it did test positive for marijuana. Professional staff asked Resident John if he had any more drugs in his pockets or in his room and Resident John answered that there was none and offered to allow the Officers to search his room. The Officers searched the room and did not find anything else. Professional staff discussed the policy with the students and reminded Susan and John of the hearing procedures and everyone dispersed.
EXAMPLE TWO: During a routine Health and Safety Inspection at 5:30 p.m. RAs Pam Anderson and Phyllis Vance approached room 9212. After knocking repeatedly and determining the residents were not present RA Pam keyed into the room. Upon entering the room RA Pam noticed a toaster sitting on top of one of the desks (it did not appear to be plugged in). Since the residents were not present RA Phyllis filled out and left behind on the desk the notification form stating that the toaster needed to be removed within 24 hours. The next day when RA Pam and Phyllis returned to the room for re - inspection the toaster was no longer present.
How to Add Documents to an Incident Report: 1. After submitting the incident report, click on "current reports" on the left hand navigation. 2. Click the magnifying class next to the report you just submitted. 3. There should be a documents tab on the center navigation at the top of the incident report. Click that tab. 4. Upload pictures or documents as needed. 5. Click "submit" or "save."
