RAs are responsible for holding one interactive program and one educational program each month (one per pay period). One program per semester must involve faculty or staff in the residence halls.
One program must be held in the 1st half of the month (between the 1st-15th) the other in the 2nd half of the month (16th-31st). Programs must be at least 5 days apart.
INTERACTIVE PROGRAMS Interactive programs are designed to facilitate interaction/socialization between residents; at least 2 residents from your floor must attend to receive credit.
AREA WIDE INTERACTIVE The first interactive program of each semester will be an area wide program. Staff teams will work TOGETHER to design an area wide program. Like typical interactive programs, RA's are required to participate in the planning and implementation and must have at least two residents to attend for completion of this programming requirement. The Area Wide Interactive programs will have a separate budget of $200.
If an RA does not appropriately participate in the planning and/or implementation of the Area Wide Interactive program -or- does not have at least two residents from their floor attend the area wide program, they will be individually responsible for holding an alternative social for the residents of their floor, with all the traditional interactive program requirements. No additional programming funds will be provided, but the RA may use leftover supplies from the area wide, or any money not spent from their semester programming budget.
EDUCATIONAL PROGRAMS Educational programs are based on one of the University’s six Core Values (Excellence, Community, Respect, Personal Development, Responsible Stewardship and Integrity). For educational programs, your program planner must outline HOW the Core Value you've selected is being met; at least 1 resident from your floor must attend to receive credit.
PARTNERING & PIGGYBACKING is limited to twice a semester (max) · PARTNERING: working with another RA(s) to hold a program · Must have clearly defined roles for each individual RA (who is doing what?) · Both RA's must still be present for the entirety of the program · Partnering must be for the same program (cannot count for different core values or a core value + a social) · Program evaluations must list individual floor breakdowns (separate for each RA) · PIGGYBACKING: taking residents to a program event already happening on or off-campus · If you piggyback for an educational (core value) program you must include discussion time with residents regarding the topic or event · You must attend the event with residents (walk over with them OR meet them at a specified location) · You must sit with residents at the program & attend the entire program · Your ad must include the meeting location (not just the event location) · Residents must still sign your RA sign-in sheet
YOU CHOOSE ... · the order in which you complete your educational (core value) programs –no repeats unless you are doing additional educational programs · the order in which you do the interactive program or the educational program during the month · and use your own creativity to design programs you think will be meaningful & positive for your community of residents
TIMING · Planners with advertisements must be submitted 5 days in advance of the program · Flyers must be hung at least 2 days before program · Evaluations with sign in sheets must be submitted within 2 days after program
MONEY · Each RA has a budget of $100.00 per semester · Program money cannot be traded and does not carry over to the following semester · The maximum you can use at once is $50.00- so don't request anything larger! · Cash Advance Process
Once your program has been approved by your RAD, you will receive a Cash Advance Form in your mailbox which you will fill out correctly.
After obtaining the Petty Cash Request Form from Pro-Staff you will bring the form over to Student Accounts who will provide you with the corresponding cash for you need for your program.
After shopping using petty cash, you must fill in the rest of the petty cash form, verify your forms, receipt and any change with Pro-Staff, and provide all change and the original receipt to Student Accounts.
You NEED to copy your receipt to turn in this copy with the filled out cash advance form to your RAD (placed in their mailbox)!
PROGRAM ADVERTISEMENT · Must include the following: -program title -date -time -location -title (RA) and name · Must be easy to read · Must have correct spelling & information
INCLUSION · Consider location -is it accessible to all residents? -is it welcoming to all residents? · Consider food selections -are your selections making all residents feel included? · Consider your approach -are you making them feel valued? -are you programming for their needs/interests? -are you programming at a time that is good for them?
MOVIES AT PROGRAMS · The only approved "movie programs" are for movies the University has brought the right to show: -CAB Movies -Channel 96 · EXCEPTION: -Movies playing on TV are public access and can be watched by groups at the time the channels are showing them (no recording to show later)
MOTIVATING RESIDENTS · Involve residents in planning · Involve residents in implementation · Have residents help you door knock · Consider incentives -food -crafts -take aways -PRIZES ARE NO LONGER PERMITTED (yes, this means no gift cards) · Write a thank you note!